Your money, your priorities

See what the numbers mean.

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Use your own supplier estimates. This calculator separates per-guest spending, fixed costs and a reserve; it does not estimate local wedding prices.

Your scenario

Total including reserve

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Remaining is total minus paid. A negative amount means recorded payments exceed this scenario; check the inputs. Headroom is limit minus total.

Keep the actual commitments together

Itemized budget & payment tracker

Record estimates, written quotes and committed costs separately. A per-person line changes with the guest count below; fixed lines stay fixed. Include taxes and charges in each line or add them as separate items.

This tracker stays in this browser. It does not send payments or reminders. Export a copy before changing device or clearing browser data. Keep private bank details out of notes.

Add a cost or payment

Item or supplier Category Cost basis Stage Amount (fixed total or per person) Paid toward this item Next payment date (optional) Inclusions or payment notes (optional)

For per-person items, line total = amount × the guest count above. Enter a known zero explicitly; a missing quote is not zero. Model minimum spends or stepped charges as separate fixed lines or explain the adjustment in notes.

Choose “Committed / booked” when recording a payment. Paid is the full amount already paid toward the line, including deposits. If payments exceed a revised line total, the difference is shown for review as a possible credit.

Category ceilings you choose

Set a limit for the categories that matter to you. These are your decisions, not suggested percentages. Capitalization and extra spaces are ignored when matching categories. A blank ceiling is unknown; enter zero only when you intend no spending.

Choose a category ceiling

Forecast includes estimates, quotes and commitments. Headroom compares the full line costs with your ceiling; deposits already paid are part of those costs, not an additional deduction. A positive amount is room within that category, not cash available today. Decide any transfer between categories and recheck your overall spending limit and reserve.

Work through a category allocation and payment-timing example →

Costs and payments

No items yet. Add your first estimate, quote or committed cost above.

Save it, refine it, come back to it

Contributions and cash timing

Distinguish what has been promised from what has arrived. Use the same currency as your payment tracker to compare cash timing.

Add or edit a contribution

Find in contributions and cash timing

Saved in this browser only. Use your full backup to move or restore these records. Links and notes are your own entries; no inquiry, payment, reservation or notification is sent.

What belongs in each number?

Per guest: meals, drinks, place settings and other costs that actually vary per person. Fixed: venue hire, photography, outfits, stationery design, transport minimums and other contracted flat charges. Move minimum-spend packages into fixed costs until the supplier explains how their price changes.

Try the same scenario with ten fewer guests, then with a simpler fixed-cost plan. Keep the choice that preserves your priorities. Work through the full budget guide and compare the actual quotes.