In this guide
Walk from drop-off to the venue entrance, then from the ceremony to dinner. Write down the question people have at each point. Use signs where the answer cannot be seen or heard, and agree who moves signs when the route changes.
Welcome sign beside the entrance
Invitations & paper
Welcome sign beside the entrance
A large cream sign stands beside a clear reception entrance.
A welcome sign identifies the correct door when the building has several entrances.
Use a short destination name and a clear arrow. Test from the point where guests actually decide where to walk.
Ask before you decide. How will the venue position the stand so the doorway stays clear?
Escort cards within easy reach
Invitations & paper
Escort cards within easy reach
Rows of individual cream cards sit on a low, open display.
Individual cards can be picked up and carried to the table.
Arrange them in an order guests can recognize and keep extras for fixes. Consider keeping a complete seating list with the host.
Ask before you decide. Can guests reach the cards from the main route, including while seated?
One large seating display
Invitations & paper
One large seating display
A freestanding pale board has separated sections and clear room in front.
A large display keeps the whole list in one place when names will be stable by the print date.
Use the same name order for every section, or go alphabetically if tables are numerous. Keep meal and access information private.
Ask before you decide. What is our backup if a household changes after printing?
Low table number beside the glassware
Invitations & paper
Low table number beside the glassware
A small table marker stands next to clear glasses on a complete dinner setting.
A small identifier can help guests connect the seating list to the table.
Test both sides from the main aisle. If the type is hidden by flowers or glasses, move the sign to the facing edge.
Ask before you decide. Who places the matching numbers after the room is set?
Proof the full-size print
Print the smallest text at actual size. Read it from the expected approach in venue light. For 12 tables, compare the final seating list against all 12 identifiers and keep a plain-paper backup in the host folder. Use Guests & seating to prepare the working list.
Preview collection Pin
